York Condominium Corp 471
Minutes of Meeting of the Board of Directors 40 Baif Boulevard
18th December 2023 – The Board Room – 7pm
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Attendance: Mehul Upadhyaya; Rudy Bogen; Deanna Samuels; Patricia (Tish) Davis; Ben Poirier; Anthony Tucci (TSE Management Services Inc.).

Apologies: Brock Glaze; Roslyn Moody.

A quorum of directors being present, Mehul called the meeting to order at 7.03pm

Minutes:
Approval of Minutes of 27th November 2023, having been circulated by email prior to meeting was accepted as read.

Motion to accept Minutes by Tish, Seconded by Ben. Motion passed.

Matters arising from Minutes as above. No immediate matters arose. It was unanimously agreed to raise any other matters arising or outstanding either during Management Report or New Business.

Treasurers Report: Rudy Bogen:
Rudy reported that financials in general were running reasonably well including Repairs and Maintenance. Water figure though, was considerably higher than expected and a possible reason was the clean-up from the garage membrane work, when a lot of water was used to flush down walls and floors. Rudy will keep track of this item to ascertain if usage has been lowered over next few months.
Page 8 – Indicates the final payments made to Macdero for the membrane garage repairs.
Page 12 – A few cheques issued have not yet been cashed.
Page 15 – Indicated we had a balance of Reserve Fund of $288,000 following the final payments to Macdero. Also, the Operating Account indicated that as of November 30th 2023, there was a balance of $227,000.
Aged Receivables:
Unit on 3rd floor – Indicated an outstanding amount of $300 for locker – Anthony to check and deal with.
Unit on 6th floor – Fees $827.14 outstanding. Anthony dealing with matter.
Item under Unit on 10th floor – Anthony to check and have amended if necessary.
Item under FOBS – incorrectly placed on Aged Receivables – Anthony to have amended.

A discussion ensued regarding a dented grill on P2. Anthony to call Management at Brown & Beattie regarding this and other matters.

Motion to accept Report, moved by Rudy, Seconded by Tish. Motion carried.

Property Management Report: prepared by Anthony Tucci, (TSE Management Services Inc.).
Report dated December 18th 2023, was circulated prior by email to Directors.
The Report indicated items now complete, still pending or had arisen.

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NEW MATTERS – FOR APPROVAL:
Tri-Mark Maintenance quote and report to repair window in unit 903. A discussion ensued. The quote was unanimously approved. However, window repairs, as at a previous Board meeting decision, will now only be carried out once per year in order to obtain a more favourable quote than having single quotes as at current time. A list will be made of any future window repairs requested.

PENDING MATTERS:
EnerSavings – EV Requests for car spots. 14 EV cheques and 2 monthly subscriptions have been received.
Unit 102 number signage will be ordered once payment made. Invoice now processed and items should be received in due course.

WORK COMPLETED:
Christmas tree lighting completed.
Unreconciled amounts of $214.70 for door repairs by Trimark for unit on 4th floor and $67.43 for Mehul.
Staff holiday gifts processed.

Motion to accept Report, moved by Deanna, Seconded by Rudy. Motion carried.

Club 66 Recreational Centre Report: Tish Davis:
November 29 2023
For Your Information: Members of the Committee: Randy Chalmers #YRCC 601 (20 Baif), Michael Rodenkirchen #YRCC 591 (5 Weldrick) , Peter Kantardziski #YCC330 (50-70 Baif), John Dixon #YCC330 (50-70 Baif). Please note: Mary Atkinson and Randy Chalmers from YRCC#601 (20 Baif) alternate representation. John Dixon is replacing Franco.
The Club 66 usage statistics: (November) – No.50 – 184, No.70 – 192, No.40 – 89, No.20 – 171, 5W – 93.
There were a further 393 participants attending programs, game groups and events not recorded by building.
It is a quiet month with straight forward chores to be addressed.
Harold Lee from Lee&Souter LLP submitted the Audited Financial Statement June 30th, 2023. Mr. Lee attended via zoom. The report was discussed. Mary Atkinson had reviewed all figures. The statement was approved.
The air Hockey table is being replaced. It is 16 years old and not operating correctly. Mr. Billiards the supplier will remove and dispose of the old table as well.
The engineer has completed the Reserve Fund Study which will be released shortly.
The winter brochure is complete and will be sent out the third week of December. Hard copies are available as well as there has been a consistent demand for them. The Committee will look at these costs.
Synergy has finished their inspection (drilling holes for water leakage/damage/assessment) Preliminary findings are positive. NOTE: We are awaiting the full report.
The next Club 66 Board meeting is scheduled for January 2024.
Motion to accept Report by Tish, Seconded by Ben. Motion passed.

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Housekeeping: Ben Poirier:
Ben reported that Housekeeping matters going well. Car spots 55, 127 and 157 have stored items not permitted in car spots. Locker inspection was satisfactory.

Motion to accept Report, moved by Ben, Seconded by Mehul. Motion carried.

Landscape: Mehul Upadhyaya:
Mehul reported that there was nothing to report and that there had been no significant snowfall.

Motion to accept Report, moved by Mehul, Seconded by Deanna. Motion carried.

COMPLETED MATTERS:
Christmas Party held Sunday December 10th was well received by residents. Mehul thanks Board Members for helping to prepare the party preparations and cooking and making the tasty food items. Also, on behalf of Board and the residents, Mehul would like to thank Gary for the entertaining keyboard music, making the whole atmosphere lively and festive.
Protiigo installation of 9 cameras. No complaints from residents of new system.
Christmas outdoor tree lights completed after some initial issues.
Perfect Janitorial cleaning contract completed and signed. Cleaning schedule posted in notice boards.
Trident Elevator – 5 Year Category 5 Testing contract completed and signed.
EV – EnerSavings – Contract signed.

OUTSTANDING/ONGOING ISSUES.
Trinity Fire Protection Inc. Awaiting for deficiencies to be carried out. Anthony to follow up.
Elevator painting – $650 approved for Ming Chi Renovation. Mehul to get color codes and advise Anthony.
Unit 102 – door number missing. Being dealt with.

NEW BUSINESS:
Riser leak into Unit on 4th floor. Emergency call made to Total Plumbing and work completed.
Cat and dog running in 5th floor hallway. Letter to be written to owners.
Cannabis smells in stairways and some halls. Appropriate signs to be posted.
EV EnerSavings, Condo visit by Board. Educational, very neat. Anthony to also arrange where Condo has had installed for a few years.

Date of Next Meeting:
The next regular meeting of the Board will be held on Monday 22nd January 2024 at 7pm.

NOTE: All prices for quotes throughout these Minutes are plus HST. (unless otherwise indicated).

Motion to adjourn meeting given by Rudy. Mehul closed the meeting at 9pm.

Minutes prepared by Deanna Samuels, Secretary.